Privacy Policy

1. Introduction

The Sarasota Bay Parrot Head Club, Inc. (SBPHC) is an officially sanctioned member of Parrot Heads in Paradise (PHiP). We are a non-profit organization dedicated to community service and environmental projects while providing social activities for fans of Jimmy Buffett’s music and the tropical spirit. This Privacy Policy explains how we collect, use, and protect your information, particularly regarding our communication and messaging services.

2. Information We Collect

To manage club membership and keep the "Coconut Telegraph" running, we collect the following information during the application process:

• Personal Identifiers: Name and mailing address.
• Contact Information: Email addresses and telephone numbers.
• Membership Details: Interest in Jimmy Buffett’s music, tropical rock (TropRock), and community service.

3. How We Use Your Information

We use your data strictly for "club bidness" and to enhance your membership experience:

• Club Communication: Sending our official newsletter, event notices, and updates on upcoming "phlockings".
• Membership Management: Tracking dues, "Active Member Status," and eligibility for concert tickets.
• Required Reporting: We submit the names and contact information of members in good standing to Parrot Heads in Paradise (PHiP) annually.

4. SMS and Mobile Messaging (A2P Compliance)

If you opt-in to receive text messages from SBPHC:

• Consent: By providing your mobile number and joining the club, you agree to receive messages regarding event updates and club news.
• No Third-Party Sharing: Your mobile information is never shared with third parties or affiliates for marketing or promotional purposes.
• Strict Prohibitions: The use of our mailing lists for external solicitation of any kind—including charitable or business interests—is strictly prohibited.
• Opt-Out: Members may opt-out of mobile communications at any time by contacting a member of the Board of Directors or following the "stop" instructions in a message.

5. Data Protection and Access

• Confidentiality: Our membership directory is for the exclusive use of club members and is not released to outside parties without express written consent from the Board of Directors.
• Member Rights: Any member may inspect the books and records of the Corporation for any proper purpose at a reasonable time.
• Electronic Storage: Documents are managed via secure electronic storage, such as Dropbox, to ensure continuity and security.

6. Contact Us

If you have questions about this policy or want to update your "Coordinates," please reach out to our "Not Bored" of Directors:

This policy was last updated on April 29, 2026, in accordance with the adoption of our updated Bylaws on August 13, 2024.